We’ve removed some furniture so that you can study and still maintain six feet of physical distance from others. To download a photo: Select it from the gallery to make it fullscreen Right click the middle of the photo. Phones & Voicemail. Teams. The University has purchased a campus-wide license for Zoom (opens in new tab), an easy-to-use video and web conferencing solution. A comprehensive library of instructional documents and videos for Zoom can be found at the Zoom Help Center . For clarification of policies, please submit a ticket to Academic Technology Services (select “Report a Video Conferencing Issue” from the “How can we help you?” field) or call 919-843-9086. SOM IT will not assume responsibility for the misuse of content. Phone: 919-966-9900 PHI, excluding scheduling information, sent to a non unc.edu email must be encrypted via the following: If the conference is recorded, the recording must be treated as patient record and can only be shared with anyone who has permission to view the patient information. Information is available on the video conferencing site at www.unccn.org/zoom . Please note that we can create a scheduled meeting that includes video conferencing systems (Cisco, Polycom, etc.) Permanent personal Webex rooms, which are always open and do not require prescheduling of conferences. Prescheduled conference set up and support. Enhanced features are available to University units participating in the UNC-Chapel Hill Campus Zoom Partnership at additional cost. This section outlines how SOM uses the Navigate calendar syncing feature, while remaining a good steward of information and maintaining student confidentiality and privacy. Reviewed by David Musick 03/12/2020. Zoom is an easy-to-use, mobile-friendly, video and audio conferencing service. The NC Conference leadership has consulted with Dr. Wallace throughout these last few months, and we are grateful for his willingness to share this information with us. Here is a link to the UNC Chapel Hill Privacy of Protected Health Information Policy. If you have questions, then please contact the Office of Inclusive Excellence at diversity@med.unc.edu. You still need to consider all HIPAA guidelines and policies for sharing PHI. You may not invite or include anyone in the conference with whom you do not have permission to share the patient information. Phone: 919-962-4357 (HELP), Phone: 919-843-8884 Video Conferencing | School of Medicine IT. Details regarding audio, video and screen sharing can be found at Audio, Video, Sharing. Any recorded content will be removed pending review, and appropriate action taken if necessary. UNC's technology classrooms and labs. Users primarily employed by UNC Health may submit an ARC Request for access to the UNC Health Webex.. Zoom is provided and supported by ITS for the University. 1990 Doctor of Medicine (MD), UNC School of Medicine, Chapel Hill, NC . Users should review the School of Medicine IT PHI Conferencing Policy for guidance on more general practices for having web conferences with ePHI. To use a Virtual Background in Zoom: … The ability to join the conference cannot be made publicly available. Zoom. North Carolina The account name will display “School of Medicine – HIPAA” and the account alias will display “SOM – HIPAA Enabled”. ATS may update this User Agreement at any time and without notification to reflect its organizational needs. Email: scheduling@med.unc.edu, Platforms Approved for Sharing Protected Health Information (PHI. When recording, it is the responsibility of the User to make all attendees aware in advance of any conference being recorded. Represent UNC with these custom Zoom Background images! Cisco Webex Webex will provide faculty, staff, and students a secure web and video conference telepresence, including feature rich controls allowing you to: Videoconferencing Structures of Inequality:  A Focused Look at Systems of Racism Today, the longstanding realities of systemic racism are being laid bare by the COVID-19 pandemic and ongoing police violence. To make sure you’ll have a place to work, reserve a seat before you arrive. Phone: 919-962-4357 (HELP), Phone: 919-843-8884 Recordings are securely stored in and streamed from the cloud. 1981 Diploma, the Episcopal High School of Virginia, Alexandria, VA . you must use the default Zoom Webinar settings (or settings described in Zoom’s documentation as protecting PHI. During the 2018-2019 fiscal year, more than 8,000 unique users hosted in excess of 50,000 Zoom meetings with over 13 million participants. As our campus community has ramped up working, learning, researching, and teaching online, many Spartans are increasingly finding themselves in Zoom video conferencing meetings. When including patient Protected Health Information (PHI) in a video conference, you must adhere to the following measures to ensure the security of the information: Platforms Approved for Sharing Protected Health Information (PHI). You still need to consider all HIPAA guidelines and policies for sharing PHI. 2003-2005 UNC Faculty Development Fellowship Program in General Medicine, Chapel Hill, NC . While generally available to all UNC affiliates, the following are potential conditions that may require the denial or termination of service. CB#7045 UNC Campus Operators follow UNC holiday, inclement weather and other closed schedules. By default, the webcam and microphones in the SOE advanced conference rooms are connected to the Zoom room. Dial the 3 rd party’s number. CB#7045 Zoom Training Please contact us at unccn@unc.edu or 919-445-1000 if you would like to schedule a Zoom training for for your group. The account name will display “School of Medicine – HIPAA” and the account alias will display “SOM – HIPAA Enabled.”, – Microsoft Teams chats and calls are HIPAA compliant. Webex is a web and video conferencing service provided by the UNC School of Medicine IT (SOM IT), Academic Technology Services (ATS). UNC School of Medicine, UNC Healthcare, UNC ITS Information Security & Privacy Policies, UNC ITS Policies, Procedures and Guidelines, UNC ITS Information Security Policy Summaries, UNC-Chapel Hill Standard on Transmission of PHI and SI over an External Network or an Unsecure Medium, UNC-Chapel Hill Information Security Controls Standard, UNC-Chapel Hill Privacy of Protected Health Information Policy, UNC-Chapel Hill Standard on HIPAA Sanctions, UNC-Chapel Hill Employee Policies & Procedures, UNC School of Medicine IT, Information Security & Privacy, HIPAA Security Policies, UNC School of Medicine IT, Information Security & Privacy, HIPAA Online Training, UNC Libraries Scholarly Communications Office – Copyright and Fair Use, UNC School of Medicine Recording Release Form. All UNC-CH faculty, staff, and students will have access to a Zoom Pro account starting on August 6! 145 MacNider Hall CB#7045 Chapel Hill NC 27599 Phone: 919-966-9900 Fax: 919-966-6923 Users can request support for video conferencing by entering a ticket a, Information is available on the video conferencing site at. User will not use or present any content that is in violation of state or federal laws or UNC policies. You may not include PHI in the meeting title or in the email invitation. Email: scheduling@med.unc.edu, Select it from the gallery to make it fullscreen. Participant reporting is not available in the Zoom HIPAA sub-account. UNC's online video platform. Press the Conference key on your phone (this may be a soft key, and you may need to press More to find the conference option). Any use of this service is the responsibility of the User. Video conferencing is very similar to a face-to-face session, except the session is conducted through Zoom. The client has not followed through with the proper procedure for requesting the necessary service. Any user signing into UNC School of Medicine Webex will be assumed to understand and agree with the user agreement and PHI Video Conferencing Policy. Secure web and video conferencing and telepresence. Once logged in, set the “How can we help you?” field to “Report a Video Conferencing Issue“. Fax: 919-966-6923, 137 MacNider Hall UNC-CH Zoom campus partnership offers a video conferencing solution through a cloud-based video conferencing and content-sharing service called Zoom, this product is an easy-to-use, mobile-friendly, video and audio conferencing … The UNC School of Medicine’s Academic Technology Services group now provides Tier 1 support for all of the rooms listed below. School of Medicine Webex is directly supported by the School of Medicine IT for web conferencing. Zoom also works with rooms equipped for video conferencing. Computers used to access conferences containing PHI should be encrypted. Health Details: School of Medicine Webex is directly supported by the School of Medicine IT for web conferencing.This is only available to School of Medicine affiliates. Information about desk phones and voicemail at UNC. This agreement governs the use of the Webex service and is in place to ensure compliance with all applicable University of North Carolina At Chapel Hill (UNC) security policies and standards. As part of a UNC site license, the Eshelman School of Pharmacy uses Zoom for web conferencing. Any other reason agreed to be appropriate by SOM IT management. This is required for Zoom conferencing or telephone calls, however it is possible to connect them to either the room PC or a laptop to host video conferences from the platform of your choice. Downloading of recordings are disabled in the School of Medicine Webex, but users may record to the cloud to be provided with a … Inclusion and sharing of Protected Health Information (PHI) must adhere to all HIPAA policies and guidelines. Fax: 919-966-6923, 137 MacNider Hall Please make sure recipients understand that the link and password may not be forwarded. SOM IT will not assume responsibility for content that is reported or discovered to be in violation of any aforementioned policies or laws. This “stellar web conferencing tool,” said Tim Poe, Director of Telehealth at Lineberger’s UNC Cancer Network, enables Lineberger “to connect individuals (Zoom Webinar) and groups (via standards-based video conferencing) seamlessly, delivering reliable, quality video, along with excellent participation metrics.” Customers do not need to schedule or reserve the conference bridge. This agreement governs the use of the Webex service and is in place to ensure compliance with all applicable University of North Carolina At Chapel Hill (UNC) security policies and standards. This is only available to School of Medicine affiliates. Emails sent to and from unc.edu email addresses are considered secure, as well as HIPAA and FERPA compliant. It has been determined that the client’s use of the service is matching circumstances that would have ordinarily caused a denial of service. User agrees to comply with all applicable UNC security policies and procedures. To access Zoom, go to: 145 MacNider Hall UNC's television support. User must obtain authorization from appropriate parties prior to including, recording, or sharing any content containing sensitive information (e.g. Chapel Hill NC 27599 As a reminder, a platform being HIPAA compliant does not mean your specific use of it is appropriate for sharing or protecting PHI. If prompted, click Download to download the package for virtual background without a green screen. Social Security numbers, payment card information), please consult with the School of Medicine, should be performed under the guidance of UNC Health. Conference calls can be managed via touch-tone commands or online. To report an issue, contact the Academic Technology Services group from Monday through Friday, 7:00 AM – 5:00 PM in the following ways: phone at 919-843-9086 email at chmed@med.unc.edu website at https://help.med.unc.edu/ats … Continued Conferencing Policies. ANY USER SIGNING INTO WEBEX WILL BE ASSUMED TO UNDERSTAND AND AGREE WITH THIS USER AGREEMENT AND ACCEPTABLE USAGE POLICY. Sharing Tier 3 Information Other Than PHI – Before sharing Tier 3 information other than PHI (e.g. Video conferencing and chat application available with the Office365 suite. UNC's video conferencing solution. When sharing a recording, your Recorded Meeting Access Security Settings must be set to: If you reassign your recording to another user, the user must have permission to view the patient information and be responsible for managing the recording as stated in 10 and 11 above. Users primarily employed by UNC Health may submit an ARC Request for access to the UNC … The intended use of the service by the client does not match the services that ATS is approved to support. When you’re ready, press Conference again to connect all 3 parties. Issues of … You must have patient consent to share their information and be able to provide consent documentation if requested. UNC Cancer Network UNC Lineberger Comprehensive Cancer Center 211 Manning Drive Room 3300 Chapel Hill, NC 27514 (919) 445-1000 Scheduling: Monday-Friday from 7:30AM-4:30PM. Webex is a service provided by ATS for the UNC School of Medicine. Zoom allows for video, audio and screen sharing for up to 300 participants. 145 MacNider Hall Location: Zoom video web conference : Date: Monday, December 07, 2020 Time: 1:00 PM - 3:30 PM : Sponsor: UNC SOM Office of Inclusive Excellence : Presenters: Ashalla Magee Freeman Brenda Olivia Mitchell : Price: Free Important Update! UNC School of Medicine IT The video below is designed to be used with your church’s leadership team and those who help make decisions about worship gatherings over the next few weeks and months. It can be used from any computer, laptop, tablet or mobile device. Local recording only. The main call is placed on hold. Select Save Image As and navigate to a location on your computer to save it. UNC-Chapel Hill faculty, staff and students have taken advantage of Zoom video conferencing since the technology became available campus wide in August 2018.. Suzanne Cadwell. Simplified video conferencing and messaging across any device Unparalleled usability Enable quick adoption with meeting capabilities that make it easy to start, join, and collaborate across any device. Meet-Me Conference numbers can be scheduled with a UNC Campus Operator. Although most clients use video during video conferencing sessions, you may choose to only use audio or … On November 12, 2018, UNC School of Medicine IT will launch the new Webex video conferencing service for School of Medicine faculty, staff, and students. – Approved for transmitting and recording PHI. Please refer to the VCC intranet site for updates and resources. Finally, use the + button to add an image, and navigate to where you saved the image. This policy applies to any UNC School of Medicine affiliated person who chooses to sync their university work calendar to the Navigate platform. Chapel Hill NC 27599 – Users whose primary affiliation is with the School of Medicine should be placed into a Zoom account approved for the transmission of PHI. Alternatively, you may have mistakenly bookmarked the web login form instead of the actual web site you wanted to bookmark or used a link created by somebody else who made the same mistake. Users can request support for video conferencing by contacting ATS Video Conferencing at unccn@unc.edu or by calling 919-445-1000. Effective January 1, 2021. Denial of service will be at the discretion of SOM IT Management based on the following: The intended use of the service by the client is not for university business. Webex is a web and video conferencing service provided by the UNC School of Medicine IT (SOM IT), Academic Technology Services (ATS). Termination of service will be at the discretion of SOM IT management based on the following: Violation of the effective User Agreement or any Service Level Agreement (SLA) in place. 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